EMPLOYMENT OPPORTUNITIES
About Brightside Child & Family Advocacy
The mission of Brightside Child & Family Advocacy is to provide services to prevent child abuse and neglect by strengthening and supporting healthy family relationships. We believe in a community where every child is given the opportunity to thrive in a safe and loving home. In all we do, all members of our team embrace and demonstrate behaviors aligned with our Culture and Values: brightsideadvocacy.org/our-values.
The mission of Brightside Child & Family Advocacy is to provide services to prevent child abuse and neglect by strengthening and supporting healthy family relationships. We believe in a community where every child is given the opportunity to thrive in a safe and loving home. In all we do, all members of our team embrace and demonstrate behaviors aligned with our Culture and Values: brightsideadvocacy.org/our-values.
Administrative Assistant
The Administrative Assistant will provide administrative and clerical support to the organization, ensuring efficient operation of the office and program activities. The ideal candidate will be detail-oriented, organized, and able to handle multiple tasks simultaneously. They will also have excellent communication skills and a strong ability to work in a team environment.
Qualifications
Administrative Assistant Duties and Responsibilities
Physical Demands
An employee must meet the physical demands described here to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
This position has the flexibility to be either full-time or part-time, depending on the needs and availability of the right candidate. We are committed to finding the best fit for our team and are open to discussing different arrangements to accommodate the right person. Whether you seek full-time stability or part-time flexibility, we encourage you to apply if you are passionate about our mission and possess the skills and qualities we seek.
A full-time position includes a wellness stipend, IRA match, vision, dental, life, and disability insurance, and generous paid time off. A part-time position includes IRA match, vision, dental, and generous paid time off. The hourly rate is $16 to $20, contingent upon experience and education.
To Apply
Email a cover letter and resume to jobs@brightsideadvocacy.org with “Administrative Assistant” as the subject. No phone calls, please. In your cover letter, please indicate whether you are interested in a part-time or full-time position and address your qualifications for this role. Interviews will begin in early April. The position will remain open until filled.
The Administrative Assistant will provide administrative and clerical support to the organization, ensuring efficient operation of the office and program activities. The ideal candidate will be detail-oriented, organized, and able to handle multiple tasks simultaneously. They will also have excellent communication skills and a strong ability to work in a team environment.
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Proven experience as an administrative assistant or relevant role
- Proficiency in Microsoft Office Suite and Google Suite
- Strong organizational and time management skills
- Excellent verbal and written communication skills
- Ability to work independently and as part of a team
- Experience in a nonprofit or social services environment a plus
Administrative Assistant Duties and Responsibilities
- Route incoming voicemails, messages, and emails to appropriate team members
- Greet and assist visitors in the office
- Maintain electronic filing system
- Schedule and coordinate meetings, appointments, and travel arrangements
- Prepare correspondence, documentation, or presentation materials
- Assist in the preparation of regularly scheduled reports
- Maintain inventory of items
- Process and sort incoming mail
- Provide support to the staff with printing, filing, and organizing materials.
- Log receipts of checks and prepare deposits
- Assist in event planning
- Order and maintain office supplies
- Provide general support to program staff as needed
- Assist in the coordination of special events or projects
- Complete additional tasks as assigned by the Executive Director
- Supports the Executive Director in engaging the Board of Directors
- Calendar invites, reminders, lunch orders, meeting materials, etc.
Physical Demands
An employee must meet the physical demands described here to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Much of the work in this position is completed while sitting at a desk and using a computer and phone. It requires talking, hearing, and visual acuity to perform these primary functions.
- Includes traveling to various locations and facilities throughout the county and navigating mobility within various environments. Must have a driver’s license.
- Occasionally, it includes reaching above shoulder height or below the waist or lifting to 25 pounds for office equipment, supplies, and materials.
This position has the flexibility to be either full-time or part-time, depending on the needs and availability of the right candidate. We are committed to finding the best fit for our team and are open to discussing different arrangements to accommodate the right person. Whether you seek full-time stability or part-time flexibility, we encourage you to apply if you are passionate about our mission and possess the skills and qualities we seek.
A full-time position includes a wellness stipend, IRA match, vision, dental, life, and disability insurance, and generous paid time off. A part-time position includes IRA match, vision, dental, and generous paid time off. The hourly rate is $16 to $20, contingent upon experience and education.
To Apply
Email a cover letter and resume to jobs@brightsideadvocacy.org with “Administrative Assistant” as the subject. No phone calls, please. In your cover letter, please indicate whether you are interested in a part-time or full-time position and address your qualifications for this role. Interviews will begin in early April. The position will remain open until filled.
Brightside Child & Family Advocacy is an equal opportunity employer. We strongly encourage and seek applications from women, people of color, bilingual and bicultural individuals, as well as members of the lesbian, gay, bisexual, and transgender communities. Job applicants and staff shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, or medical conditions.